Each participant is required to register prior to attending a short-term mission trip. Food, lodging, transportation, and other expenses are paid for based on the number of registered participants, so we take the registration process very seriously in order to be good stewards of God’s assets. The registration fee is $50 for 2008 trips; however, discount of 50% is granted for those who complete registration early. Early registration is defined as registration that is completed prior to April 1 for all trips taking place in June, July, or August. Registration fees are non-refundable and are not applied to the trip package fee.
To permit time for you to fundraise, we allow account balances to be paid according to a payment plan. Each trip has its own payment plan schedule where the first payment is due sometime after the early registration deadline, and the last payment is due sometime before the mission trip takes place. Payment due dates are always scheduled on the first business day of a month. Participants who register after the first or subsequent payments are due are required to pay the sum of all due payments upfront, thus keeping them current with the payment schedule right from the beginning. Payments not received by the tenth calendar day of the month will be assessed a late fee of $10 per participant. For your convenience, we accept payments by Visa, MasterCard, and ACH withdrawal from a checking or savings account. In cases of serious delinquency, an account will be closed and subject to our cancellation policy.
Mission trip cancellations hurt the presentation of the gospel by disappointing host churches that are excited to receive short-term missionaries. Cancellations also tend to cost more than the original trip package fee because preparation expenses are left unpaid. These unpaid expenses are left for those who did complete the trip. Since we feel increasing the price to cover the costs of cancelled accounts is unjust, we have established a tiered cancellation fee that is based on the time of cancellation.
For trips taking place in June, July or August, no cancellation fee is charged if cancellations are made prior to May 1st. After May 1st, a cancellation fee is assessed. If cancellations are made with at least thirty days’ notice, the cancellation fee is 20% of the trip package fee plus any expenses actually incurred by Sun City Missions. Without thirty days’ notice, the cancellation fee is 100% of the trip package fee (i.e., nothing is refundable).
Sun City Missions respects your privacy and will not share account information with others. Team members with questions about their balances should contact their team leaders. Parents or other guardians asking about private information will be given policy information only. We are happy to discuss invoices with team leaders and individual registrants.
